our services

How does this whole process work,
and why do we need a wedding planner?

We specialize in weddings, engagements and proposal ceremonies – some of life’s most important moments. As event planners we offer an intangible, yet priceless service. We are always in the background and forever running two steps ahead of the event, anticipating and setting the stage. We are masters of relationships and seek out trustworthy and high-value vendors in our communities who offer a variety of goods and services at varying price points. Successful events are carried out by trusted planners who can think on their feet and have a sense of what the client would want – at Beyond the Proposal we are confident that you will find we possess these skills and so much more.

We always start with getting to know you and your vision for the event. We want an intimate sense of who you are, so on your special day we have intuitively know how you like things done to complement our plans and timelines. Next, we determine budget – this sets the tone and helps guide decision making. Then we figure out what you want to manage and what areas you feel you need direction and support with. We offer five packages with varying degrees of support and services – we want you to feel comfortable with the services you are paying for and never to pay for something you don’t need. From there, you can add selections from our A la Carte menu so your package is uniquely yours.

it works like this:

  • 1

    Choose a base package that fits your needs and budget.

  • 2

    Add any additional services you may require from Above & Beyond.

  • 3

    Let’s get planning!

Review your options, discuss with your partner and please contact us if you’re a little confused! We have structured our packages this way to make decisions easy and customizable and surprise-free. The most important part of any wedding is to remain focused on your special day – so let us handle the pieces that allow you to do just that.

our packages

All About You

You’re extremely organized and you’ve planned this day to perfection. You are confident that you can create your own budget, maintain it and build a functional timeline. Everything is ready to go. What you need is a trusted partner to execute the plan and allow you to enjoy each moment of the celebration.

This package is a basic day-of coordination service plan, with our service beginning a few weeks before your wedding.

This package includes the following:

All Services from Always

investment $650

All About
You

Blissful Beginnings

You know what you want and you have a plan, but it may need a little polish to put your mind at ease. Details might not be your strongest suit and you want the day to unfold effortlessly. From budgets to timelines we can help make your planning process seamless. And of course, we will be there on your wedding day to make sure the day flows effortlessly.

This package includes the following:

All Services from Always

2 Services from Forever

1 Service from Endless

investment $975

Blissful
Beginnings

Everlasting Impressions

You have started a plan and you like to be involved; you’re resourceful and relatively organized. You also know that planning a wedding is a lot of work and you can’t do it all on your own. No worries, we’re here to answer your questions, share our expertise, and point you in the right direction. We will work with you every step of the way, but only when you ask us to. This package allows you to take the reins, while having the right amount of professional guidance, and the expertise you need. We will be there on your wedding day to make sure it is flawless, and that everlasting impressions are created for everyone in attendance.

This package includes the following:

All from Always

4 Services from Forever

2 Services from Endless

1 Service from Infinite

investment $1600

Everlasting
Impressions

Swept Away

You want to make the decisions but have a trusted partner guide you through the process- we get it! This is an extensive package for clients who already have full plates but want to remain involved in the planning. Your ideas will be the foundation of the event, but we will do the legwork.  This package is the best value for your dollar. Using our hands-on approach, we will take you from start to finish, while staying true to your vision.

This package includes the following:

All from Always

4  Services from Forever

3  Services from Endless

2  Services from Infinite

investment $2000

Swept
Away

Your perfect day

From start to finish, we will be your right-hands. Budgets, timelines and all the details in-between will be managed flawlessly by our experienced team. We’ve got it all covered for you! We will take care of the time-consuming details, and narrow down your possible selections. Together, we will create a perfect event.

This package is a full wedding planning service, where we take care of everything related to planning – you just have to say yes or no!

investment $3000+

Your
perfect day
Click on the options for details

Included in every package

  • Free Consultation (up to 1 Hour)
  • 1 in-person meeting the month of event (2 Hours)
  • Unlimited email contact throughout your planning processes
  • Unlimited phone/text contact throughout your planning process
  • Basic cost-savings advice
  • Timeline and schedule review
  • Confirmation of all vendors 1 week prior to the event to finalize details & schedule
  • Delivery of final payments to vendors as required
  • Attendance and coordination of ceremony rehearsal (Up to 2 hours)
  • Point-of-contact for all vendors on event day
  • Management of wedding day timeline and schedule on wedding day
  • Instruct ushers and readers of their duties
  • Organize processional line-up/orchestrate ceremony
  • Collect marriage license following the ceremony
  • Oversee events at reception, cocktails, dinner, cake-cutting, dances & speeches
  • Coordinate collection of gifts and cards with pre-determined guest
  • Assistance with corsages and boutonnieres as necessary
  • Assistance with hair and make-up touch-ups as necessary
  • Assistance with bustling the dress as necessary
  • Full access to emergency kit
  • Coordination services on your event day for a maximum of 8 consecutive hours

  • Customize a comprehensive itinerary for vendors, hosts and/or wedding party
  • Creation of detailed wedding day timeline and schedule
  • Creation of remaining tasks “to-do” list
  • Review of all décor details (verify that all décor is set up exactly the way you want)
  • Pick-up flowers the morning of the wedding
  • Up to 2 vendor recommendations that best reflect you style and budget
  • 1 additional in-person planning meeting (up to 1.5 hours)
  • Attendance of final venue walk through with couple
  • Contract review: eliminate redundancies, review allocated hours, and advise on costs
  • Assistance with guest list assembly
  • Assistance with seating chart management (Room layout, number of guests per table, etc)
  • Creation of basic budget
  • Coordination of arrival times with vendors for event
  • Manage hotel accommodations/room block arrangements – negotiate group rates

  • Assist with transition of ceremony to reception and transportation of items
  • Planning tools and checklists to cover every detail (Budget spreadsheet, vendor planning sheets, etc)
  • Creation of room layout to best accommodate event size
  • Ceremony planning (creation of service, unity ceremony ideas, music selection, etc)
  • Assist photographer by gathering guests for their photos and calling out photography groups. (Photography list included)
  • Placement of décor items including menus, table numbers, place cards, favors and seating chart (may require an assistant)
  • Up to 4 vendor recommendations that best reflect your style and budget
  • 2 additional in-person planning meetings (up to 1.5 hours each)
  • Detailed budget, with maintenance & cost-saving tips
  • DIY project ideas and assistance (up to 3 hours – additional hours extra)
  • Supervision of ceremony and/or reception set up (Up to 3 hours)
  • Rehearsal dinner coordination: provide recommendations for venues, help with menu & service details, and décor assistance as necessary
  • Coordination services on your wedding day for a maximum of 10 consecutive hours

  • Up to 3 additional in-person planning meetings (up to 1.5 hours each)
  • Up to 5 vendor recommendations that best reflect your style and budget
  • Attendance of up to 3 vendor meetings
  • Detailed working document to keep track of the wedding budget and planning progress (updates as changes occur; includes all planning documents)
  • Manage ceremony set up (may include chairs, aisle runner, back drop, etc)
  • Manage reception set up/room change-over requirements
  • Coordination services on your wedding day for a maximum of 12 consecutive hour
  • Substitutions
  • Every package can be made to accommodate your budget and specific needs. Let us show you how!
Above
& Beyond

At Beyond the Proposal, we want to ensure that we are able to meet all of your needs on your wedding day. We want to be able to give you, and your families and friends, the best experience possible. To achieve this, we offer additional a la carte services. These services may be added on to any package, or purchased individually without a package. If you think of anything else please let us know!

  • Additional in-person planning meetings
  • Second Coordinator Present
  • Additional coordination hours on your wedding day
  • Venue take-down and clean-up service
  • Venue and vendor recommendations, selection and management
  • Attendance at vendor meetings
  • Next day arrangement for rental pick-ups
  • Decoration planning: May include centerpiece ideas, floral suggestions, linen recommendations, etc
  • Assistance with DIY projects, favor assembly, floral design, etc
  • Welcome bags & favors: We provide ideation, shopping, assembly and delivery of welcome bags & favors for your wedding
  • Stationary design & management: May include design, assembly, RSVP tracking, place cards, menus, etc
  • Full theme and color design: We help you develop your style, colors, theme, and incorporate your unique signature into your day
  • Personal styling: We help you shop for wedding day attire for the bride & groom and wedding party, to help you create a complete look
  • Planning of other wedding events: We can help you plan your bridal showers, gift opening, etc
  • Travel fees may apply to areas outside of a 50km radius from Calgary
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